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You are here: Home  >  Office of the Registrar  >  Using a Preferred Name

You can use a preferred first name

Use a preferred name

Declare/change to preferred first name

Change your legal name or other biographical data

Create an email alias

 

Use a preferred name
The College recognizes that some students may prefer to use a first name other than their legal name to identify themselves. As long as the use of a preferred first name is not for an improper purpose, students may request their preferred first name be used where possible in the course of College business and education. We are striving to create an educational environment where students may use a preferred first name wherever a legal name is not required on internal documents, communications, systems, and web portals. The full policy can be found in the Student Handbook.

At present, preferred first name will appear on:

  • Faculty Class Rosters
  • Student ID cards
  • Diplomas and Honor Certificates
  • Blackboard

In the future, we plan for additional student record processes to include preferred first name.

In accordance with policy, a student’s legal name shall be used on all College documents, systems and communications external to the College and/or where a legal name is required. Examples include, but are not limited to:

  • Financial Aid Records
  • Student Account Records
  • Health Records
  • Payroll Records
  • Student Personally identifiable Information
  • Student Directory Information
  • Official Transcripts
  • Federal Immigration Documents
  • Interactions with Government Agencies

Declaring a preferred first name does not change a student’s legal name. Changing Biographical Data section of the Student Handbook documents how to change a student’s legal name on all College records.

 

Declare/change to preferred first name

New or Returning Students
A new student is a first-time NSCC applicant and has never enrolled in a course. A returning student is someone who has not been enrolled in a course in the last 2 years.

A preferred first name can be declared on the admissions application or at the time of re-admission.

Currently Enrolled Students
Complete the Preferred First Name Form. Your request will take 5-7 days to be processed.

Questions regarding the process can be forwarded to records@northshore.edu from NSCC student email.

An email notification will be sent to your NSCC email address when the system is updated to include your preferred first name. Upon receipt of the notification, you can pick up a new student ID at the Student Engagement Office located in LW-171 on the Lynn Campus and DB-132 on the Danvers Campus.

Once your preferred first name has been added, it will be used by the College until you withdraw the request. The College reserves the right to modify, change, alter or rescind at any time and at its discretion the Changing Biographical Data Policy.

If the use of a preferred first name is for an improper use, including but not limited to misrepresentation or attempting to avoid a legal obligation, a student may be subject to disciplinary action, up to and including expulsion.

 

Change your legal name or other biographical data
To change your legal name on College records, you must visit the Enrollment Center and present a certified copy of a court order indicating a legal name change has been granted. When changing gender designation on College records, you must provide a certified copy of a court order showing the change of gender, or other legal identification, such as a Massachusetts driver’s license, reflecting the new gender. If you present evidence to the College that your name, gender or other biographical information has been legally changed, the College will recognize that change in our records and in the application of our policies.

 

Process to create an email alias

  1. Log into your NSCC Email Account
  2. Once you open your NSCC email inbox, click on your profile picture, then click My Account.
  3. Under "Personal info & privacy," click "Your personal info".
  4. In the Name field, click on the arrow to continue with changing your name.
  5. Update the first name field to reflect your preferred first name, then click Done.
  6. Changes will take approximately 30 minutes to reflect your preferred first name.
 

North Shore Community College is an accredited nonprofit public institute of higher education where all are welcome and each is challenged.

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