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Satisfactory Academic Progress Policy

Students must be in good academic standing at North Shore Community College (NSCC) in order to continue to receive Financial Aid. The U.S. Department of Education requires each college to have a policy that ensures all students receiving financial aid maintain satisfactory progress toward completing their program of study. Your academic record will be reviewed at the end of each semester to make sure you have complied with the Financial Aid satisfactory academic progress standards outlined below. To be eligible for financial aid, you must meet NSCC's standards of Satisfactory Academic Progress (FASAP) for Financial Aid recipients. This standard is different from NSCC's overall academic standard for eligibility to re-enroll in classes.

Standards of Satisfactory Academic Progress for financial aid recipients require you, the student, to be enrolled in an eligible program of study that leads to a degree or certificate. Your academic progress for financial aid purposes is reviewed at the end of each semester. In order to maintain satisfactory progress for financial aid purposes, you must satisfy all of the following elements of the policy:
(1) not on academic suspension
(2) number of credits attempted/earned;
(3) grade point average (GPA); and
(4) maximum credit review.

Number of Credits Attempted/Earned
This standard requires students to successfully complete (with letter grade of A, B, C, D, or P) a minimum of 67 percent of the total number of credits attempted each semester. Attempted credits include all credits in which you are registered at the end of the add/drop period. Letter grades of F, FN (F waiver) W, or IP will not be considered as credits successfully completed or earned. Students who repeat a course for any reason should be aware that each time you enroll in a course it counts as an attempt, but only one attempt is considered earned. Repeated courses will have an impact on your ability to complete your program within the required maximum time frame.

Grade Point Average (GPA)
You are required to maintain a minimum cumulative grade point average of 2.0 (C grade). Refer to the school catalog for more information regarding grading policies.

Maximum Credit Review
Federal regulations require that the school set a maximum time frame in which students are expected to finish their program of study. Under this standard, you must complete your degree or certificate within 150 percent of the published program length.

For example, if the published length of your credit program is 60 credits, the maximum time frame is 90 credits (that is, 60 X 1.5). This means that you receive financial aid during the period of time you are attempting up to 90 credit hours only (including transfer credits). If you exceed the maximum number of credits, you are no longer eligible to receive financial aid. All attempted credits, including incomplete grades or IP grades and repeats, are counted toward the 150 percent maximum time frame. Also, credits earned at other colleges and accepted towards your current program of study are counted in the maximum credit review. The only exception to this are all ESL courses and non-credit courses.

Students who change their education program or graduate and reapply to a new program must still adhere to the maximum credit policy. In other words, all of your previous attempted credits will count towards the 150 percent time frame.

For maximum credit information by program, please refer to the Maximum Credit by Program chart.

Repeated Courses
When repeating or retaking a course, students may receive financial aid for a course which they previously fail until they pass. In addition, students may also receive financial aid for up to one more attempt when repeating/retaking courses which they have previously passed regardless of the grades.

Developmental Courses
Developmental courses are courses whose course number begins with 0 (e.g. COM 010). A student may receive financial aid for a maximum of 30 attempted developmental credits. ESL courses that do not count toward your degree are excluded from the maximum credit review, although the standard qualitative and quantitative requirements still apply.

Corporate and Community Education Division (Non-Credit Courses)
Non-Credit Courses are offered by the Corporate and Community Education Division. These courses are not eligible for Title IV assistance and do not satisfy requirements of any Title IV eligible academic program. As such they are not considered in the Standards of Satisfactory Academic Progress.

Financial Aid Warning
If you do not achieve any one or more of the first two elements of the Financial Aid Satisfactory Progress Standard (e.g., number of credits attempted/earned and grade point average) you will be placed on Financial Aid Warning for the next semester of attendance. You may continue to receive financial aid while on Warning.

After the Warning semester, the warning status is removed if you satisfy BOTH of these requirements:

  • complete successfully 67% of the total number of credits attempted and
  • earn a minimum cumulative GPA of 2.0.

Withdrawing from a course may affect your financial aid status. A student who does not successfully complete a warning semester will be placed on financial aid Denial for the following semester.

Financial Aid Denial
Financial aid will not be awarded to students who do not make Financial Aid Satisfactory Academic Progress for two consecutive semesters.

Appeal Process
A student may appeal the decision of financial aid Denial or maximum credit. Students are allowed a one-time SAP appeal while attending North Shore Community College. Appeals must be submitted by the deadlines listed on the Financial Aid Appeal Form. Appeals cannot be processed after the first day of classes. You must first clear your academic suspension. You must submit a Financial Aid Appeal Form and attach a written, detailed description. In the appeal statement, you should state those circumstances that resulted in your unsatisfactory performance, and the means by which you propose to meet the requirements in the future.
Download the Financial Aid Appeal Form

Once your appeal is reviewed, a decision is made on a case-by-case basis. If an appeal is granted you are placed on probation status for the semester. You may continue to receive financial aid while in probation. After the probation semester, SAP will be reviewed to evaluate if you are meeting the requirements or the probation semester will be extended if you meet the following criteria.

  • complete successfully 100% of the credits attempted for the semester, and
  • earn a minimum GPA of 2.0 for each class during that semester.

If you fail to meet the requirements of the probation semester, you will be placed on automatic financial aid suspension.

Reinstatement
You can regain eligibility for financial aid consideration by successfully completing additional credits at your own expense for as many terms as needed for you to rehabilitate your record, providing you are still within maximum allowable credits. Notify Student Financial Services that you would like to have your eligibility for funds re-evaluated.

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